Send production files, not just mockups
Mockups are useful for approval, but production teams need files that match the actual finished size, material, and install condition. A step-and-repeat, wall vinyl, SEG fabric panel, and rigid sign all need different bleed, finishing, and scale assumptions.
- Include final dimensions, quantity, material, and install location in the file name or order notes.
- Package linked images, fonts, and editable source files when last-mile production adjustments may be needed.
- Provide a PDF proof for visual reference, but do not rely on a low-resolution proof as the print file.
Plan around seams, edges, hardware, and viewing distance
Large-format artwork is physical. Logos, QR codes, sponsor names, and small copy should stay away from seams, hems, pole pockets, grommets, frame edges, floor contact, and expected hand traffic.
Use the upload notes to explain the event context
A clean upload includes more than artwork. Tell the production team where the piece goes, how long it needs to last, whether it will travel, whether it is indoor or outdoor, and whether the install crew needs hardware, templates, or drawings.
The best print orders answer the production questions before files hit output: size, material, finish, location, hardware, install method, and event schedule.