Confirm the venue realities first
Before trucks, crews, and assets are scheduled, the production team needs a clear picture of access, timing, dock rules, certificate requirements, elevator dimensions, staging areas, and strike expectations.
- Document load-in and load-out windows in writing.
- Check freight elevator size, dock height, street access, parking, and security requirements.
- Clarify what can be staged on site and what must arrive just in time.
Pack and label for the install crew
A clean install starts in the warehouse. Assets should be packed by zone, labeled clearly, protected for transport, and matched to drawings or floor plans when the project has multiple areas.
Build the crew around the scope
A graphics-heavy install, scenic-heavy install, retail stock setup, or mixed activation will not need the same crew. Assign installers, drivers, carpenters, crew leads, and support labor based on what the site actually demands.
In NJ and NYC event work, logistics is production strategy. The plan should account for the venue, the route, the crew, the assets, and the strike before the first truck leaves.